The London Graduate Fair from The Careers Group and TARGETjobs.co.uk
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EXHIBITOR A-Z

Table-top stands only

Accessibility
The Business Design Centre is fully wheelchair accessible throughout. There will be a professional sign language interpreter on the day and large print materials available in advance by request. If you have any specific requirements please notify the Events Team in advance on 020 7863 6050 or events@careers.lon.ac.uk.

Audio Visual
AV / Computer equipment is available to hire from Computec, our approved supplier. Visit www.computecgroup.com or telephone 020 8807 2002.

Car Parks
There is a payable car park adjacent to the Business Design Centre with approximately 200 spaces. There is a 1.9m height restriction. There are also several other car parks within walking distance including the N1 Shopping Centre. We strongly advise all exhibitors not to bring a car with them to the fair if at all possible; stand materials can be dropped off at the main entrance or at the Loading Bay.

Catering
Tea, coffee and biscuits are served all day on Tuesday in the Auditorium for exhibitors to help themselves. Snacks are available to buy at the Business Design Centre and bottled water will be delivered directly to your stand during the fair.
Under the terms of the tenancy at the Business Design Centre, the Good Eating Company are the venue's nominated caterer and have sole rights on the provision of food and drink n the building. This includes complimentary or branded refreshments and snacks.

Decorations
HELIUM BALLOONS - A deposit of £100 is required for anyone intending to have helium balloons on their stand. They will require written consent from the Project Manager at the Business Design Centre. This fully refundable after the event providing the balloons have not escaped!

Deliveries and Collections
Please make the appropriate arrangements to have your items delivered on Monday 17 and Tuesday 18 October ONLY. We strongly advise that items are delivered on Monday 17 October, build-up day; the Events Team will be onsite to collect deliveries between 9am and 5pm. Smaller deliveries may be made on the morning of Tuesday 18 October, however please bear in mind that your stand must be set up by 11.30am, and we will not allow couriers and trolleys onto the floor after this time.

Packages should be clearly labelled with:

  • The London Graduate Fair from The Careers Group and TARGETjobs.co.uk
  • Your company name
  • Your stand number
  • The total number of boxes (eg. 1 of 6)
  • A contact name and number, if possible

Couriers delivering items should report to the Loading Bay entrance on Liverpool Road (directly behind the venue). They will then be asked to take deliveries directly to the relevant stand. Our team of porters will be available to assist couriers and sign for deliveries. Delivery passes for the Loading Bay can be found here. Deliveries cannot be accepted at the main entrance or reception of the Business Design Centre.

Your stand staff can gain access to the venue on Monday 17 and Tuesday 18 October through the main entrance to the Business Design Centre; you do not need ID or badges, simply explain to Front of House that you are exhibiting at the event. Your Fair Liaison Officer will provide you with blank name badges on Wednesday before the event opens.

All items must be collected from your stand between 6pm and 8pm on Tuesday 18 October. Please ensure you bring with you the details of your courier arrangements, as we will need to collect this information in case there are any problems. You will receive labels to mark any boxes which are being collected after you leave the venue. A team of porters will be available during breakdown to help you carry items from your stand. They are easily identifiable in magenta t-shirts. We ask you to be patient during busy times as there are limited numbers of porters and trolleys.

Fair Guide
As part of your stand package you are entitled to an Online Fair Guide profile. This information will be collected from you when you register your stand requirements through Interfase; if you have any queries please contact Alex Reynolds-Cocroft, Events Officer on events@careers.lon.ac.uk.
On the day visitors will also receive a flyer containing the exhibitor list, presentations programme and floorplan.

Fair Liaison Officer
All exhibitors will have a dedicated Fair Liaison Officer throughout the event who will make sure you have everything you require. Upon arrival you will be issued with your name badges and lunch tickets along with other important information about the fair. If you have any questions or requests during the Fair please ask your Fair Liaison Officer.

Health & Safety
The organisers and the Business Design Centre take Health & Safety very seriously. Before the event takes place you will be sent Health & Safety and Risk Assessment forms by Laura Rudd, Project Manager at the Business Design Centre. All exhibitors must complete and return these forms to indicate they are aware of procedure and comply with regulations. If you have any queries please contact Jemma Roddis directly on 020 7288 6557.

Hotels
There are several hotels in Islington, including the Hilton directly adjacent to the Business Design Centre and Jury's Inn, London City Hotel on Pentonville Road. There are also Premier Inn, Travelodge, Novotel and Thistle hotels in King's Cross and Euston.

Insurance
Whilst The Careers Group, University of London and the Business Design Centre take every precaution to protect your property during the event we are not responsible for any loss or damage, and we recommend that you take out the insurance cover offered by Event Assured who are specialists in this field.
You are also responsible for insuring against any legal liability incurred in respect of injury or damage to property belonging to third parties. In addition to this you should protect your expenditure against Abandonment and Cancellation or curtailment of the event due to reasons beyond our control. All these risks and more can be covered by Event Assured under their Exhibitions Policy.

Music
Due to the disturbance that playing music can cause to other exhibitors we would appreciate if people would refrain from playing music on their stands during the event.

Opening and Closing Times
The event opens at 12pm on Tuesday 18 October 2011. Please allocate sufficient time to be ready for 11.30am so the organisers can conduct a final risk assessment before the fair opens. Trolleys may not be used to deliver items to stands after 11.30am. The fair closes at 6pm on Tuesday 18 October.

You can set up from 9am - 5pm on Monday 17 October and from 8.30am on Tuesday 18 October. We strongly advise you to come to the Business Design Centre on Monday 17 October to ensure your stand is set up as you anticipated.

You do not need a pass to gain entry to the Business Design Centre at the front entrance. Your Fair Liaison Officer will give you blank exhibitor badges when you arrive. If you are arranging deliveries these should be taken to the Loading Bay entrance on Liverpool Road, directly behind the Business Design Centre.

Organisers
The Events Team at The Careers Group, University of London are the organisers of this event. To contact us please call 020 7863 6050 or email events@careers.lon.ac.uk. On Monday 17 & Tuesday 18 October 2011 we will be based in the Organisers' Office at the Business Design Centre and can be contacted on 020 7288 6127 / 6128.

If you need to speak to someone at the Business Design Centre please contact our Project Manager, Jemma Roddis on 020 7288 6558 or jemmar@businessdesigncentre.co.uk.

Photography
Exhibitors are permitted to take photographs or film of their stands. The organisers may also take photographs or video during the fair for publicity purposes. If you do not wish your stand to be photographed please notify the Events Team on 020 7863 6050.

Presentations
Exhibitors have the opportunity to conduct a presentation for visitors. Slots are allocated on a first come first served basis; you will be contacted about this separately by Clare McSheaffrey, Head of Events.

Security
The Business Design Centre is patrolled by security guards 24 hours a day. Whilst every reasonable precaution will be taken to ensure the safety and security of stands, the organisers cannot be held responsible for any loss or damage that may occur.
Please do not leave valuables on your stand unattended - use the cloakroom provided or the lockable cabinet on your stand, and for more valuable items such as laptops ask for them to be stored in the Organisers' Office which is always either manned or locked.

Sponsorship
We have a number of different sponsorship opportunities available. Please see the brochure here for more information.

Storage
The Porters Room (Rm 118) can be used to store large pieces of stand materials during the fair. Space is allocated on a first come first served basis. Other material can be left on your stand once you have set up; valuable items should be stored in the Organisers' Office rather than left unattended. If you have concerns please speak to the Events Team onsite or in advance on 020 7863 6050. There is no overnight storage after the event; all stand materials must be collected between 6pm - 8pm on Tuesday 18 October 2011.